Getting Things Done – Steps for Successful Project Management

Content:

Alvin Toffler once said that “you’ve got to think about the big things while you are doing small things, so that all the small things go in the right direction.” In order to successfully accomplish a project, we have to define desired outcomes, actions to get us there and reminders to make it happen. Surprisingly, your brain is the best and most experienced planner in the world. There are steps that we go through naturally when planning activities we have to accomplish during the day. We have a desire to do something, we envision the outcome, think of ideas to make it happen, put them into a structured outline, and finally identify activities to accomplish it.
 

During this interactive Webinar you will:

1. Understand “horizontal & vertical” approaches of managing projects
2. Learn how to apply natural panning process to improve project management at work
3. Define natural steps for successful project planning – 5 P’s
4. Learn brainstorming techniques that can help you capture valuable ideas

Managing Time with Outlook

Note: This is a two-part Virtual Workshop held in two consecutive days. The first session is 90 minutes and the second session 120 minutes

Content:

Most people feel like they are constantly playing catch up and find themselves avoiding unpleasant tasks and procrastinating on important decisions – a sure sign of time mismanagement. The two most common Time Management problems in business environment are reactive behaviors towards daily job responsibilities and incorrect use of available tools to leverage task load at hand. Rather than utilizing available technology to make work days productive, we tend to waste even more time by using the wrong tools for the wrong jobs adding to already existing stress of external pressures and creating time wasting traps. Time Management with Outlook workshop shows how to reverse that process. Through stimulating and interactive sessions, participants will learn a set of tools, which they will apply immediately on their new daily digital planner and carry forward on a continuing basis to get their arms around the job.
 

During this interactive Webinar you will:

1. Learn key time management principles to help them improve their efficiency and effectiveness, as well as help them deal with time-wasting interruptions
2. Develop new skills using Outlook tools and technology to process information faster and organization tasks, as well as their day, more productively
3. Implement in-the-job tasks designed to cement new time management behaviors, and receive coaching and feedback on them, to help reinforce and implement new skills.

Becoming Organized is NOT a Crime

Content:

Failing to plan is … well, failing. It is just that simple. You will not be able to function effectively – at work or at home or anywhere else – without planning and organizing for success. Surviving and succeeding are not the same things. Just because you have made it this far by being able to think fast and work faster, doesn’t mean you can do it forever. Your life would be so much more relaxed and productive if you would develop a strategy for getting organized and create a plan for following through. You say you don’t have the time to stop and get organized? It would be more accurate to say that you will run out of time if you don’t.
 

During this interactive Webinar you will:

1. Learn how to design a daily “to do” list
2. Understand how to incorporate a “to do” list into the flow of your work day and work week
3. Discover a process to vacuum your mind to capture and categorize stressful issues
4. Find out what planning/scheduling system is right for you
5. Learn how to conduct a “spring cleaning” of your schedule to make room for new things

Time Management Tools

Module Objectives:

• Goal-setting guidelines - Understanding the importance of setting goals
• Identifying Activities: Identifying the specific activities necessary to reach individual goals
• “Four D’s” principle: Sorting activities using Dump, Do, Delegate, or Defer
• Managing deadlines - Using a calendar or time planning tool effectively
• The Pareto Principle Scheduling in reverse
• The Urgent vs. Important theory: how to be proactive instead of reactive

Field Work:

• Practice reading the Articulation script until you can speak smoothly and precisely during customer service calls.
• Practice mirroring techniques on your next customer calls in order to more quickly establish trust
• Maintain effective body language during all calls this week

Maximizing Outlook

Module Objectives:

• Create effective goal statements that can then be tracked using the Outlook calendar
• Manage deadlines with the goals and enter them on the Outlook calendar
• Organize and manage meetings and appointments through the use of categories and shortcuts to create them more efficiently
• Manage daily to-do lists using Outlook and assign categories for tracking
• Create a starting point for managing your day by clearing out your Inbox
• Simplify processes with shortcuts for repetitive tasks and incorporating automated rules
• Simplify information sorting through filtering and filing in order to find information quickly

Field Work:

• Revisit and refine goals based on the course instruction
• Based on these created goals, list all of the activities to accomplish goals, then sort through and prioritize tasks
• Define at least three categories for calendar items and format calendar items to incorporate categories
• Prioritize daily task lists and enter them into Outlook using categories